Resource Optimization

A typical content management system is a computerized system that manages submission, publication, modification and retrieval of digital contents in different forms and formats from a central managerial interface. Advanced content management system also controls different workflows right from submission to withdrawal in a participative and collaborative environment. It is necessary; therefore, that you are conversant with different aspects of content management such as, it’s functional components, the processes by which the concept management operates, how the available technologies may be of use etc, in the context of open access resources. An open access (OA) content management system is essentially Web content management system responsible to create, manage, store and deploy open knowledge objects in the forms of text, embedded graphics, photos, video, audio, and research datasets with an aim to support end user retrieval and participation. OA content management system has additional responsibilities to manage copyright and other legalities, retention of authors' rights, privileges control (who submits/access what), version control, preservation, format management for bit streams, purging control (withdrawal of metadata/items), and embargo control. As discussed in unit 1 on OA policies and mandates, the typical functions of OA content management may be summarized as below: 

Contents related functions

• Content archiving: Managing forms, formats, file types of OA content management system;
  
• Resource optimization: Development, organization and maintenance of OA collection;
  
• Content coverage: Types of OA objects to be included in the system;
  
• Submitters, reviewers and other quality control matters; 
• Metadata encoding; 
• Multi-lingual resource management; 

Access and rights related functions

• Copyrights and Licenses: Rights management issues and licensing pattern design;
  
• Embargo: Mechanism to open up resources as OA after a certain time period (either permission by author or publisher);
  
• Data access issues: Access and reuse of research datasets;
  
• Withdrawal of OA objects: Issues and mechanisms;
  
• Metadata reuse and harvesting issues;

Preservation and maintenance related functions

• Format management: Selection of formats for long-term preservation of OA objects, conversion from one format to another format, backup, restoration etc.;
  
• Version controlling;
  
• Archiving;
  

System and users related functions

• Collection managers and management;
  
• Privileges and authentication management;
  
• User interface design;
  
• Resource integration;
  
• Integration of communication and interaction tools.