2.5 Content Management in Gold OA

Most of OA journals use Open Journal System (OJS), the open source software for managing and publishing scholarly journals online. OJS is a highly flexible editor-operated journal management and publishing system developed by the University of British Columbia under Public Knowledge Project. The content management system of Gold OA includes following facets:

Site Administration: It includes procedures related with installation, configuration and creation of OA journals (administrator can create as many individual journals as are required, and oversee the administration of each journal site that is created.)

Site Management:It involves configuring site-level settings and creating new journals to be hosted within a single site. Journal sites are entirely independent, with the exception of user accounts;

Administrative Functions: It includes tasks related with systems management, Clearing Data Caches, Clearing Template Cache, User management and Role determination.

Journal Management: It deals with all aspects of Journal Management, in consultation with the Editors, including setting up and configuring the journal system, enrolling users in the various roles needed to run the journal, setting up the various sections of the journal, and many other managerial tasks. It involves following procedures:

  • Management of Journal Pages
  • Users Management
  • Roles Management

Submission Process Management: An OA journal provides authors with the ability to upload their submission directly to the journal website. Authors may have the option, on registering as an Author, of also registering as a Reviewer (to be called upon to undertake peer reviews of other submissions) and/or a Reader (to be notified of the Table of Contents new issue of the journal). The submission process includes following content management functions:

  • Author Guidelines
  • Submission Requirements 
  • Indexing and Metadata 
  • Supplementary Files 

Editorial Process: This step consists of a review, typically a blind peer review, followed by a section editor's decision to accept or decline the submission. If accepted in the review stage of the editorial process, the submission then goes through the editing stage which consists of copy editing, layout and proof reading.

Editor's Role 
  • Submissions (Unassigned, In Review, In Editing, Archives)
  • Submission Summary (Submission Management, Submission Metadata)
  • Ensuring a Blind Peer Review
Section Editor's Role  
  • Submissions (In Review, In Editing, Archives)
  • Review (Review Version, Peer Review, Editor Decision)
  • Editing (Copy editing, Layout, Proof reading)
Reviewer's Role (Submissions, Review)  
Author's Role (Submissions, Review, Peer Review, Editor Decision) 
  • Editing (Copyediting, Proof reading)
Copyeditor's Role (Submissions, Copy editing)  
Layout Editor's Role (Submissions, Layout, Proof  reading) 
Proof reader's Role (Submissions, Proof reading) 

Publishing Process: It includes steps related with creating issues and/or volumes for the journal, scheduling submissions to those issues, organizing their Table of Contents, and then finally publishing the issue. The journal can be published in a number of formats.

The steps are given below:

  • Create Issue
  • Schedule Submissions
  • Table of Contents
  • Publish

Journal Web Site: It includes facilities to improve reading experiences of users. These features are commonly used by online journals and familiarity with them in the case of this journal will facilitate getting the full value out of other online journals. The procedures include developing following sections of an OA journal:

  • Home
  • About
  • User Home
  • Register & Profile 
  • Current & Archives 
  • Search & Browse 
  • Reading Tools

Last modified: Wednesday, 31 March 2021, 4:19 PM